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Transcription for Regulatory Bodies: combining knowledge and accuracy

Ubiqus is trusted by regulatory bodies throughout the United Kingdom to produce thorough notes of regulatory proceedings.  We have been providing attendance and minute taking services including verbatim transcription for regulatory bodies since 2004.

  • Fitness to Practise Hearings
  • Interim Order Hearings
  • Competency Committees
  • Adjudications
  • Interim Order Reviews
  • Substantive Order Hearings
  • Health Committees

Why choose Ubiqus for your regulatory body meetings?

Our trained, professional writers and minute-takers are available to attend meetings or can work from recorded audio.  Ubiqus is known for its:

At Ubiqus, accuracy of content is paramount, as it is for you.  Ubiqus writers are trained and qualified professionals with extensive experience in capturing regulatory hearings and meetings.  

Recognising the time sensitivity of these procedures, Ubiqus can promptly deliver detailed and accurate documents based on your deadline requirements. 

Impartial & Independent
Using an independent recorder such as Ubiqus decreases the likelihood of documents being challenged on the grounds of bias or inaccuracy. 

What can you expect from working with Ubiqus?

Our approach is flexible, whether you have a one-off need or regular requirements you’ll get the same high standard of service. 

  • Speed: Regulatory body meetings are often highly time-sensitive.  Our minute takers are accustomed to quick turnarounds and can deliver documents overnight, 24-hour or 48-hour deadlines.
  • Skill: Our independent transcribers are highly skilled and experienced in producing objective, faithful, accurate meeting records. 

What about confidentiality? 

Ubiqus understands the requirement for the conservation of sensitive information, which is why we offer to sign any confidentiality or non-disclosure agreements you have in place.  We can also encrypt documents with a password of your choosing. All of our writers’ equipment is subject to regular and rigorous security checks and updates.  No audio or documents are stored outside of our secure storage.  


Ubiqus stores all material on a secure https:// server with online banking security levels, access to which is tightly controlled and monitored.  All materials relating to meetings and/or hearings can be stored in a secure archive or deleted, based on our clients’ individual needs.


All Ubiqus processes and management structures are certified by our ISO 9001:2015 quality mark.

Why choose an external provider for your transcription? 

Minutes and summaries of regulatory body meetings are, among other things, intended for archiving in order to keep a record of decisions made. Transcribing the discussions that take place is a delicate task: one must refrain from any interpretation and reproduce the words of each speaker accurately. A specialist in transcription, Ubiqus helps you keep a record of discussions held with Panels, Registrants/Members and the Regulatory Body staff.  As a unrelated third-party, your notes are able to withstand scrutiny of any of the interested parties.  

Satisfied clients who don’t hesitate to tell us so


Ubiqus is ISO 9001:2015 certified and is one of the top five largest European language service providers (2019 Common Sense Advisory report).
Ubiqus UK is Cyber Essentials Plus Certified

Shall we talk about your project?

Satisfied clients who don’t hesitate to tell us so
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